While in the text window of the email you're composing, click the Insert tab.

Press the F3 key and the text of the selected Quick Part will appear in the message text pane.In the message text pane of the email you're composing, enter the short name for your Quick Part as entered in step 7 of the Creating a Quick Part instructions above.Inserting a Quick Part text block into your message In the list of commands, scroll down then click on Quick Parts (commands are in alphabetical order) then click on Add > (see the illustration below).In the Choose Commands from box, select All Commands.Click on the icon at the end of the row of icons in the Quick Access Toolbar.The Quick Access Toolbar is similar in both Outlook 20: If desired, type a longer description of the quick part in the Description box.Īdding Quick Parts to the Quick Access Toolbar.

In the Create New Building Block dialog box, enter a short name for the quick part in the Name box.Click on Save Selection to the Quick Part Gallery.From the Insert tab, Text group, click on Quick Parts.Apply any required formatting to the text.

In the message text pane, type the text that you want to use as a Quick Part.

Quick Parts in Outlook are the equivalent of AutoText in Microsoft Word. Another way to insert it is to select Insert > Quick Parts > AutoText > and then select the AutoText entry from the preview gallery.2262How to create reusable text entries ('AutoText/Quick Parts') in Outlook If you want to insert it, simply hit your Enter key. You will see a pop-up preview of your entry.

To use the AutoText entry, simply place your cursor in the body of the email (in the desired location), and then type the first 4 characters of the AutoText name.

Give it a name (nickname) with at least 4 characters.

Select the text and then select Insert > Quick Parts > AutoText > Save Selection to AutoText to AutoText Gallery.

We suggest removing any client names to make it generic. Format it and clean it up to the format you want it in (bullets, numbered, paragraphs, etc). Draft a new email and paste it into the body of the new email.

Find the “model text” that you want to use as the AutoText entry and copy it into your Windows clipboard (CTRL+C) (this could be a frequent paragraph or short phrase that you type often in numerous responses.

Setting up autotext in outlook 2013